Administrative/Executive Assistant

The selected Administrative Assistant must be able to perform effectively in each of these areas:

-Responsible for scanning and screening, logging and filing, mailing or internal distribution Company documents and correspondence.

-Receive, answer and forward phone calls; make some calls on behalf of GM.

-Tracking status of company action items for the General Manager, Leadership Team and key Stakeholders; includes weekly notification of Emergency Response Leadership Team duty roster assignments and Delegations of Authority.

-Provide functional guidance/ mentoring to other administrative resources and lead standardization efforts for administrative practices and procedures, eg, document control.

-Keep the General Manager fully informed on all matters requiring attention and action.

-Support communications related to business and operational matters relevant to the Office of the General Manager, including company wide memoranda.

-Might attend meetings to take minutes and keep notes.

-Manage the GM’s and remaining SLT agendas;

-Manage General Manager travel

-Handle internal and external general enquiries to the Office of the GM; able to prioritize information and work closely with Shareholder Interface;

-Responsible for liaison with the ELT; obtaining progress reports, reviewing for key points of relevance and preparing high level briefing notes to the General Manager.

-12 Grade or high school equivalent

-Bachelor’s Degree in Business Management / Law / Economics.

-Strong administrative background, preferably at Senior level in the industry

-5+ years of experience in business, holding positions of providing executive services to management teams, and/or personal assistant to senior management positions.

-Highly fluent in English and Portuguese

-Strong effective communicator

-Highly developed teamwork skills.

-Planning, Scheduling and Coordination skills

-Experience with Business Writing and Presentations (ppt).

-Able to network and establish good interpersonal skills at all levels of an organization

-Highly organized and able to quickly respond and deal with unprecedented changes and last minute requests

-Adaptable, flexible and a self-motivator