Personnel Assistant

• Assist the MD of the company and be a link between MD and other Departments;
• Organize appointments for MD with Government institutions and others;
• Prepare, send and file letters/e-mail for MD;
• Receive all internal and external mail (from Paris, affiliates and others companies) and distribute them to Departments
• Organize MD file;
• Coordinate and send express mails (DHL) and Fax’s to Paris and other affiliates;
• Receive and organize all documents (checks, invoices, letters, etc.) from Departments, delegates and submit to MD signature and approval;
• Organize meetings with clients and/or staff of the company and other Directors;
• Organize the reception of visitors, ( hotel bookings, transport, Logistic, pick up);
• Coordinate and organize MD and all other staff missions (flight tickets, hotel bookings, pick up, etc);
• CTo coordinate and organize cocktails, lunch etc;
• Work with SAP system – preparing Purchase Requests and orders for MD; Responsible for the purchase of office stationeries.

• Academic qualifications. Knowledge of modern secretary’s methods and technics
• Good communication skills
• Computer Skills
• Long experience as assistant
• Fluent in both Portuguese and English but at least basic knowledge of French
• Objectivity
• Flexible
• Ability to work under pressure

Empresa líder em Petróleo e Gás / Mineração