Administrative Officer (ADV075-AFR)

Job Brief Overview:
We are looking for an Administrative Officer to join our team and support our daily office procedures.

A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.
Main duties include;

managing office stock,
preparing regular reports (e.g. expenses and office budgets) and organizing records.

Specific Skills Needed:
• Good planning, organizational and time management skills
• Strong customer service orientation with very good communication and interpersonal skills
• Ethical conduct and ability to maintain confidentiality
• Proactive, resourceful, solutions-oriented and results-oriented
• Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.
Key Responsibilities
• Prepare regular reports on expenses and office budgets
• Maintain and update organization's databases
• Organize a filing system for important and confidential organization's documents
• Answer queries by employees and Field agents and coordinators
• Update office policies as needed
• Maintain organization's calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Schedule in-house and external events

Educational Requirements
• Bachelor's Degree in Business Administration or relevant field required.
• Minimum of 2 years work experience in administrative support functions.
• Experience with a local or international NGO a plus.
• Experience and proficient skills in MS Office package (Excel, Word, PowerPoint,)

ince 1998, Feed Villages has been dedicated to helping children and families. With the support of our donors and corporate partners, we deliver food and household essentials, offer nutrition training and clean water programs, provide school supplies, and assist in times of disaster.

We believe in helping families and communities with their immediate needs while also providing the tools needed to achieve a bright future.