Contract Administrator (Lead / Senior / Manager)

MAIN RESPONSABILITIES FOR LEAD CONTRACT ADMINISTRATOR:

•  Responsible for preparation of  PAAFs & maintaining PAAF register for submission to client. 
•  Ensure accurate rate build-ups in accordance with contract & maintain SAP set-up.
•  Liaise with Cost Engineer & Estimator regarding client approved rate amendments.
•  Ensure accurate processing of 3rd party invoices in SAP. 
•  Client liaison in respect of contract variations & establishment of performance measurement criteria.
•  Maintain project specific procedures and guidelines.
•  Responsible for timely delivery & preparation of budgets and forecast.
•  Cost risk analysis to quantify & report risks and opportunities for monthly reports.
•  Obtain feedback from PM & Cost Engineer to produce accurate forecasting sensitivities.
•  Co-ordinate and control the creation of invoices & supporting documentation to the client.
•  Ensure delivery of cash flow and commitment forecasts, monitor debt management.
•  Responsibility for the monitoring & measurement of project KPIs
•  Provide on-going analysis and information regarding expenditure, commitments, forecasts and financial performance.
•  Track recoveries against costs and resolve associated issues in a timely manner.
•  Submit monthly accruals.
•  Manage all commercial and financial corporate reporting including attendance at the monthly project finance meeting.
•  Adhere to the strict project reporting calendar and criteria.
•  Identify on-going opportunities for revenue growth and commercial risk assessments. 
•  Act as SAP focal point for the project.
•  Collate historical cost data for estimating & tendering purposes.
•  Assist with tendering & corporate activities.
•  Responsible for small project team, with respect to recruitment, & offering coaching/ to mentoring.

MAIN RESPONSABILITIES FOR SENIOR CONTRACT ADMINISTRATOR:

•  Prepare PAAFs & rate build-ups for submission to client.
•  Accurately check & process 3rd party invoices. 
•  Client liaison in respect of contract variations & establishment of performance measurement criteria.
•  Maintain project specific cost/commercial management procedures and guidelines.
•  Responsible for timely delivery & preparation of budgets and forecasts.
•  Monitor the analysis and delivery of the project cost reports.
•  Maintain accurate forecasting sensitivity checks.
•  Co-ordinate and control the creation of invoices & supporting documentation to the client.
•  Ensure delivery of cash flow and commitment forecasts.
•  Responsibility for the monitoring of performance measurement criteria.
•  Manage all commercial and financial corporate reporting including attendance at the monthly project finance meeting.
•  Adhere to the strict project reporting calendar and criteria.
•  Provide reconciliations between current estimate and the cost report. 
•  Interface with PM/PE’s and clients in relation to project cost reports.
•  Ensure time writing in SAP is correct and error free and adjust any anomalies in a timely manner
•  Regular SAP and TRS reporting and reconciliation between systems
•  Coach other team members.
•  Any other ad-hoc duties as assigned by line manager.

LEAD & SENIOR CONTRACT ADMINISTRATOR HS& E RESPONSABILITIES:

•  Intervene and ensure intervention by others where required
•  Report all accidents, incidents and near misses in accordance with Procedures
•  Keep abreast of industry developments and innovations that may affect safety and welfare of personnel or protection of the environment, and inform colleagues accordingly

MAIN RESPONSABILITIES FOR CONTRACT ADMINISTRATOR:

•  Prepare PAAFs & rate build-ups for submission to client.
•  Accurately check & process 3rd party invoices. 
•  Assist in the preparation of Project Budgets & Forecasts.
•  Maintain accurate forecasting sensitivity checks.
•  Co-ordinate and control the creation of invoices & supporting documentation to the client.
•  Client Liaison in respect to commercial issues; i.e. rates, variations & reporting requirements
•  Create and maintain cash flow and commitment forecasts.
•  Responsibility for the monitoring of performance measurement criteria.
•  Assist in financial corporate reporting. 
•  Adhere to the strict project reporting calendar and criteria.
•  Assist in providing reconciliations between current estimate and the cost report.
•  Interface with PM/PE’s and clients in relation to project cost reports.
•  Creation, analysis and delivery of the project cost reports.
•  General commercial administration to provide support to internal & external customers.

MAIN RESPONSABILITIES FOR CONTRACT MANAGER:

•  Overall responsibility for strategic delivery of allocated contracts, establishment of plans and verification of cost calculations.
•  Initiate and follow up of performance and progress of all related activities (activities will include engineering, procurement, fabrication for E&C or EPC Projects).
•  Ensure that proper follow up and testing has been performed prior to delivery to customer.
•  Monitoring, follow up and regular reporting of progress, quality and cost.
•  Ensuring contractual compliance and timely dispute resolution
•  Single point of contact for Customers, internal or external as per contract model.
•  Managing client relationships in line with Company values.
•  Prepare close out reports and handover documentation to client.
•  Participation in sales activity as and when required.
•  Manage contracts and take necessary actions to deliver within the contract budget and terms and according to established Company policies and procedures.
•  Responsible for the P&L, client adherence to payment terms and customer satisfaction of all assigned works.

CONTRACT MANAGER HSE&Q EXPECTATIONS AND BEHAVIURS:

•  Intervene and ensure intervention by others where required
•  Embed Just Rules consistently and thoroughly
•  Ensure consistent application of Just Culture Standard in your area of operation and influence
•  Report all accidents, incidents and near misses in accordance with Procedures
•  Keep abreast of industry developments and innovations that may affect safety and welfare of personnel or protection of the environment, and inform colleagues accordingly

GENERAL (for all) H&S E RESPONSIBILITIES:

•  Ensure familiarity with Aker Solutions’ HSEQ Policies, Principles, Just Care™, HSE Mindset, Just Rules, Just Culture and HSE Operating System
•  Actively promote, through your personal commitment, Aker Solutions’ HSEQ Policies, Principles, Just Care™, HSE Mindset, Just Rules, Just Culture and HSE Operating system
•  Be seen as a role model on HSE matters within your areas of operation and influence
•  Demonstrate HSE leadership of HSEQ Policies, Principles, Just Care™, HSE Mindset, Just Rules, Just Culture and HSE Operating system
•  Take personal responsibility for HSE local site rules and ensure regular review of your personal HSE agreement

- COMPETENCE REQUIREMENTS FOR LEAD CONTRACT ADMINISTRATOR: 

•  QS or Accountancy qualifications, HNC/HND to Degree
•  Member of appropriate professional body
•  Microsoft Office
•  Highly numerate 
•  Commercial acumen 
•  SAP User
•  Relevant demonstrable experience in a cost/contract admin position

PERSONAL SKILLS:

Good team working - Good self motivation - Good communication skills - Ability to work on own initiative - Good supervisory skills

- COMPETENCE REQUIREMENTS FOR SENIOR CONTRACT ADMINISTRATOR: 

•  QS or Engineering qualifications, HNC/HND to Degree
•  Member of appropriate professional body
•  Microsoft Office
•  Highly numerate 
•  Commercial acumen 
•  SAP Experience
•  Akims experience
•  Relevant demonstrable experience in a cost/contract admin position

PERSONAL SKILLS

Good team working - Good self motivation -  Good communication skills - Ability to work on own initiative - Good supervisory skills

- COMPETENCE REQUIREMENTS FOR CONTRACT ADMINISTRATOR: 

•  QS or Engineering qualifications, HNC/HND to Degree
•  Member of appropriate professional body
•  Microsoft Office
•  Highly numerate 
•  Commercial acumen 
•  Demonstrable experience in oil and gas commercial roles

PERSONAL SKILLS

Good team working - Good self motivation -  Good communication skills -Ability to work on own initiative

- COMPETENCE REQUIREMENTS FOR CONTRACT MANAGER: 

•  Educated to Degree level in relevant technical or business subject
•  Full professional membership and able to demonstrate continuing professional development.
•  Chartered Engineer.
•  Fellow of relevant professional Institute.
•  Previous experience of managing Major Projects.
•  Previous experience of delivering portfolio of works
•  Track record of successful contractual delivery
•  Previous experience of contributing towards Company Strategy.
•  In depth understanding of the Offshore Oil & Gas Industry.
•  Post Graduate Leadership Training.
•  Post Graduate Management Training
•  Demonstrable experience within a similar environment / industry.
•  In depth knowledge and understanding of latest relevant technical developments within the industry.

PERSONAL SKILLS

Ability to work on own initiative; self motivated, willingness to learn and adapt. - Excellent communication skills, ability to communicate effectively within the organisation and with external clients / customers. - Proactive, flexible and decisive, ability to be innovative and challenging in line with Company Values.

Aker Solutions Angola is organizing a job fair where we intend to interview candidates for these offers published. Please Cvs should be in English, interviews are in English.